The first steps in getting your conference or meeting approved are to complete the Request for Conference
form (RFC) and the
HHS Conference/Meeting Approval form. The HHS Conference/Meeting Approval
form needs to be sent to NIH/OD for approval. The RFC form needs to be completed
and returned to either Karen or Julia in order to submit for Operational and Technical
Support (OTS) Contract required approvals, referred to as a COA.
If you are planning on having refreshment at the meeting, the NIH 2408 Light Refreshment
form (link to form) will also need to be completed. Our conference planners will
work with you to get the necessary catering quotes that are needed in order to sumbit
If you have decided that your meeting would be better suited off campus then an
NIH 827 form (link to form) will need to be completed. Again, our conference planner
will work with you to get the necessary quotes for submission.
Once the requestor has received COA approval and you have received HHS conference/meeting
approval you are ready to move forward with the planning and organizing of your