Exportation of rodents is a joint effort between the investigator, facility management, and the receiving institution. Facility and animal colony health information must be faxed to the receiving facility and they must authorize receipt of the shipment before the animals can be shipped.
To facilitate the process, the investigator wishing to ship animals must provide the following information to the NCI facility manager or facility veterinarian:
- Name of receiving investigator
- Name of receiving institution
- Name, phone number, fax number, and e-mail (if available) of the veterinarian or facility manager of the receiving institution
- Species, strain, sex
These reports are sent to the receiving institution. Acquiring approval from the receiving institution often requires several weeks, so the investigator should initiate the above process as soon as possible.
The documents listed below must be completed and submitted to the facility manager by the person requesting shipment. All document forms can be requested from the facility manager. Import Coordinator, Asha Adem, can also help prepare these documents.
- Animal Transfer Agreement -- NIH ARAC Form
- Animal Health and Shipping Certificate -- NIH Form # 1192
- Request for Shipment -- NIH Form # 1884 (NOTE - This form should not be done in electronic format as these forms have unique Serial Numbers, which are needed in the shipping unit's tracking system. Available from facility manager only.)
- DVR Rodent and Rabbit Shipping Crate Request Form (available from facility manager only)
- Commercial Invoice -- NIH Form # 1884-1 (required for international shipments)
- Any person(s) requesting the shipment of animals should contact the facility manager to discuss the shipment before any documents are submitted.
- Investigator(s) need to prepare the Animal Transfer Agreement and obtain the necessary approval signatures. This form must be completed before the facility manager can proceed.
- The form requesting animal shipping boxes should be submitted to the facility manager. Approximately 5 days are needed to procure shipping boxes.
- Investigator(s) need to provide the facility manager with the following information which is requested on the Animal Health and Shipping Certificate: species, strain, sex, color, number, shipper's name and address, and consignee's name and address. Investigator(s) should identify animal subjects that are going to be shipped using the color-coded ID markers provided by the facility manager and inform the facility manager when animals to ship have been identified.
- The facility manager will arrange for the facility veterinarian to examine the animals and sign the Animal Health and Shipping Certificate.
- The Commercial Invoice form must be prepared (for international shipment only) by the investigator(s) and forwarded to the facility manager.
- The Request of Shipment Form(s) must be filled out by the investigator and forwarded to the facility manager. The facility manager will coordinate shipment of the animals with the NIH shipping office.
- The facility manager will notify the approved airline courier of the location of the direct inside pick-up including the date and time.
- On the day of shipment the facility manager will pack, identify, label, and attach all necessary documents. The facility manager will supply animal subjects with the necessary diet and transgel moisture pack. Information/analysis on transgel can be obtained from the facility manager.
- The facility manager will return a complete set of documents to the investigator concerning the shipment, in case investigators need to notify the consignee or check on the arrival status, claims, etc.
NOTE: Animals will only be shipped on Monday, Tuesday, and Wednesday of each week. Air carriers will not accept laboratory animals for shipment if the outside temperature is in excess of 85 degrees Fahrenheit, during severe cold weather, or if severe weather is threatening air transportation.