The following chart represents the major steps for the procurement process for new
orders or subcontracts, the person responsible for the action, and the average time
for completion.
|
Action
|
Responsible Party
|
*
|
**
|
|
Identify Government's Requirements
|
NCI Project Manager
|
N/A
|
N/A
|
|
Provide Technical Support to NCI Project Manager, Conduct Market Research, Develop
Purchase Requisition and Coordinate with Procurement Department
|
OTS Technical Expert
|
N/A
|
N/A
|
|
Conduct Market Research
|
OTS Technical Expert
|
N/A
|
N/A
|
|
Develop Purchase Requisition with input from NCI Project Manager
|
OTS Technical Expert
|
N/A
|
N/A
|
|
Obtain Special Pre-Approvals
|
OTS Technical Expert
|
N/A
|
N/A
|
|
Coordinate with Procurement Department
|
OTS Technical Expert
|
N/A
|
N/A
|
|
Review Purchase Request for Sufficiency
|
Buyer/Subcontract Specialist
|
1-2
|
3-5
|
|
Develop Acquisition Plan (>$150K)
|
Subcontract Specialist/OTS Technical Expert
|
N/A
|
5-7
|
|
Obtain all reviews and approvals including Subcontract Review Board when > $550K
|
Buyer/Subcontract Specialist
|
1-3
|
15-20
|
|
Post procurement to advertise opportunity >$25K
|
Buyer/Subcontract Specialist
|
15
|
15
|
|
Review of solicitation and proposal submission for Commercial Products >$150K and
Construction and Research Subcontracts
|
Subcontractor
|
30
|
30
|
|
Receive and analyze proposal for technical acceptability and cost/price reasonableness
for commercial products and non-competitive subcontracts
|
Buyer/Subcontract Specialist/OTS Technical Support
|
1-5
|
7-15
|
|
Receive and analyze proposal for technical acceptability and cost/price reasonableness
for competitive Construction and Research Subcontracts
|
Subcontract Specialist/OTS Technical Support
|
N/A
|
30-90
|
|
Prepare acquisition summary with negotiation objective and negotiated agreement
demonstrating cost/price reasonableness
|
Buyer/Subcontract Specialist
|
1-3
|
5-7
|
|
Coordinate all aspects of pricing and Terms and Conditions with all affected parties
|
Buyer/Subcontract Specialist
|
1-5
|
3-5
|
|
Obtain Internal CRB > $550K and Risk Management Review >$1M and NCI Contracting
Officer Approval if required.
|
Buyer/Subcontract Specialist
|
N/A
|
5-10
|
|
Advanced Notification to Subcontract $150K & Modifications >$150K
|
Buyer/Subcontract Specialist
|
7
|
7-10
|
|
Award
|
Buyer/Subcontract Specialist/OTS Contracting Officer
|
1-3
|
3-5
|
Note: The average days from receipt of purchase requisition to award is based on
normal workload for individual procurement personnel.
* Average Time to Complete Action in Purchasing Department
** Average Time to Complete Action in Subcontract Departments (days are cumulative)
In addition, the prime contract specifically requires authorizations for certain
procurements prior to order placement or making an award.