The following chart represents the major steps for the procurement process for new orders or subcontracts, the person responsible for the action, and the average time for completion.

Action Responsible Party * **
Identify Government's Requirements NCI Project Manager N/A N/A
Provide Technical Support to NCI Project Manager, Conduct Market Research, Develop Purchase Requisition and Coordinate with Procurement Department OTS Technical Expert N/A N/A
Conduct Market Research OTS Technical Expert N/A N/A
Develop Purchase Requisition with input from NCI Project Manager OTS Technical Expert N/A N/A
Obtain Special Pre-Approvals OTS Technical Expert N/A N/A
Coordinate with Procurement Department OTS Technical Expert N/A N/A
Review Purchase Request for Sufficiency Buyer/Subcontract Administrator 1-2 3-5
Develop Acquisition Plan (>$150K) Subcontract Administrator/OTS Technical Expert N/A 5-7
Obtain all reviews and approvals including Subcontract Review Board when > $550K Buyer/Subcontract Administrator 1-3 15-20
Post procurement to advertise opportunity >$25K Buyer/Subcontract Administrator 15 15
Review of solicitation and proposal submission for Commercial Products >$150K and Subcontracts Subcontractor 30 30
Receive and analyze proposal for technical acceptability and cost/price reasonableness for commercial products and non-competitive subcontracts Buyer/Subcontract Administrator/OTS Technical Support 1-5 7-15
Receive and analyze proposal for technical acceptability and cost/price reasonableness for competitive Subcontracts Subcontract Administrator/OTS Technical Support N/A 30-90
Prepare acquisition summary with negotiation objective and negotiated agreement demonstrating cost/price reasonableness Buyer/Subcontract Administrator 1-3 5-7
Coordinate all aspects of pricing and Terms and Conditions with all affected parties Buyer/Subcontract Administrator 1-5 3-5
Obtain Internal CRB > $550K and Risk Management Review >$1M and NCI Contracting Officer Approval if required. Buyer/Subcontract Administrator N/A 5-10
Advanced Notification to Subcontract $150K & Modifications >$150K Buyer/Subcontract Administrator 7 7-10
Award Buyer/Subcontract Administrator/OTS Contracting Officer 1-3 3-5

Note: The average days from receipt of purchase requisition to award is based on normal workload for individual procurement personnel.
* Average Time to Complete Action in Purchasing Department
** Average Time to Complete Action in Subcontract Departments (days are cumulative)

In addition, the prime contract specifically requires authorizations for certain procurements prior to order placement or making an award.