Every acquisition requires planning. The time and effort spent on the planning phase is based on numerous factors. The process for simple items or services range from requiring a quick search to gathering item descriptions, vendors and pricing to awarding a bilateral contract. However, if the item or service is for construction or research, the specifications may be unique and will require more time invested in developing work statements, obtaining pre-approvals, and considering competition requirements.

Large projects and complex procurements should be discussed with the OTS Technical Support Office and the Acquisition Department Manager well in advance of submitting a requisition to ensure timely award. Advanced discussions can identify any special considerations that may influence the price or award date.

Annual procurement plans should be developed at the Department level and discussed on an annual basis with the respective Acquisition Managers. Such meetings can identify program needs and allow the Acquisition Managers to identity procurement teams to handle workload and more efficiently support large programs and projects.