The PR, applicable justifications, and any additional information are sent to the
Purchasing Department as a single point of entry. The Purchasing Department reviews
each request and determines the appropriate Acquisition Department responsible for
completing the action. The Purchasing Department will either retain the PR for action
or forward it to Construction or Research Subcontract Departments within 24 hours
of receipt.
The PR may be sent 1) electronically by SmartStream Distributive Entry workflow,
or 2)in paper form by interoffice mail, fax or hand carried.
The codes entered on the Distributive Entry PR for electronic approvals using workflow
follow:
SMARTSTREAM ONLINE WORKFLOW
Note: Pre-approval obtained via SmartStream electronic routing (Distributive Entry
by Program Area or Data Entry by the Purchasing Department).
Below is a SmartStream code reference for your convenience. Please double-check
spelling and remember to FORWARD the requisition.
|
Category
|
Code
|
Approving Organization
|
|
Capital Equipment
|
CAPITAL
|
Finance & Property
|
|
Sensitive Property (includes servers)
|
PROPERTY
|
Property Department
|
Chemical Fume Hoods
Laminar flow cabinets
Portable electric heaters
|
EHS
|
Environment, Health and Safety
|
|
Radioactive Materials
|
SAFETY
|
Environment, Health and Safety
|
Hard Drives
Operating Systems (Windows 7, VISTA, etc.)
All equipment having a computer
|
CSS - For Materials & Supplies
CSSCE - For Capital Equipment (Finance) and Sensitive Items (Property)
CSSNCE - For Sensitive items (Property)
|
Computer and Statistical Services
|